Atlanta Ballet Gennadi Nedvigin | Artistic Director

Atlanta Ballet Gennadi Nedvigin | Artistic Director

Executive Assistant

Atlanta Ballet 
Executive Assistant


POSITION

The Atlanta Ballet is seeking an Executive Assistant to support the Executive and Artistic Directors. The position will have dual reporting to both members of the Atlanta Ballet team.

The Executive Assistant is responsible for multi-tasking across all core administrative functions of both the Administrative and Artistic departments, presentation support and special projects. In addition, the Executive Assistant acts as a liaison across the organization to facilitate exchange of key information and ensuring that the leadership team of the Atlanta Ballet functions effectively on a daily basis.

PRINCIPAL DUTIES

  • Coordinate flow of communications and materials for the Executive and Artistic Directors, including scheduling, answering phones, drafting correspondence, reviewing and coordinating approval of materials.
  • Manage projects and call lists and ensure that priority projects are completed in a timely manner and a high-quality level.
  • Manage the Directors’ calendars, ensuring meetings and events are scheduled, notated and appointments confirmed.
  • Prepare travel arrangements, anticipating the Directors’ schedules.
  • Manage administrative functions including expense reports, supplies, subscriptions and files.
  • Develop detailed research briefings on prospective and current supporters, constituents and collaborators.
  • Collaborate with Board Liaison to schedule Board and Committee meetings, prepare and distribute meeting materials and ensure that appropriate follow-up is scheduled.
  • Track and manage Directors’ expense budgets and reports.  Process and track purchase orders and reconcile monthly budget and expense reports.
  • Assist Board of Trustees and other constituents with requests for special assistance.
  • Work with colleagues in the Advancement and Marketing departments to maintain Tessitura database; promote best practices, including list management and support functions.
  • Periodic special event work, supporting AB Board of Trustees and major fundraising and other events.
  • Perform other duties as assigned.

EXPERIENCE/SKILLS REQUIRED:

  • Bachelor’s Degree required.
  • Two years administrative/executive assistant experience preferred.
  • Strong project management skills, including accuracy and attention to detail.
  • Excellent oral and written communication skills, including strong grammatical and proofreading abilities.
  • Strong diplomacy skills and consistent professionalism are essential; including the ability to maintain complete confidentiality and discretion at all times.
  • High level of proficiency related to all core administrative functions, including computer proficiency with expertise in Zoom, Microsoft Word, Excel and PowerPoint; experience with donor database management and on-line research.
  • Capacity to develop strong CRM skills with the Tessitura database is essential.
  • Strong self-motivation and self-initiative; ability to take direction, as well as work independently on multiple projects and balance priorities.
  • Proven ability to handle numerous details with appropriate follow up and reporting activities.
  • Ability to establish and maintain rapport with a broad range of constituents, including Trustee, major donors, artists, staff and patrons in a professional environment.
  • Personal integrity and the ability to inspire confidence and trust.
  • Experience or knowledge of ballet preferred.

SUPERVISION

The Executive Assistant performs all duties and responsibilities under the guidance and supervision of the Executive and Artistic Directors.

SALARY RANGE

The salary range for this position is $36,000 - $38,000, plus benefits.


TO APPLY

To apply for this position, or for additional information on the opportunity, please send a copy of your resume with a cover letter to hrinfo@atlantaballet.com.

All applications and inquiries will receive a response and be kept strictly confidential.

Atlanta Ballet is an Equal Opportunity Employer.

Atlanta Ballet Newsletter Sign Up

* indicates required

I am interested in